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Job Requirements of Invoicing Specialist (TEMP)-5385:
PHYSICAL / ENVIRONMENTAL DEMANDS:
- Job performed in a well-lighted, modern office setting
- Ability to work a flexible schedule and after-hours as needed with access to appropriate technology
- Occasional travel by plane and/or car
- Occasional lifting/carrying (10 pounds or less)
- Occasional standing/bending
- Moderate to high stress level
- Prolonged sitting
- Prolonged computer/PC work
- Prolonged telephone use
This position may require manual dexterity and/or frequent use of the computer, telephone, 10-key, calculator, office machines (copier, scanner, and fax) and/or the ability to perform repetitive motions and/or meet production standards to comply with the essential functions. Also, may require physical and/or mental stamina to work overtime, additional hours beyond a regular schedule and/or more than five days per week.
DISCLAIMER:
Cooperative, positive, courteous and professional behavior and conduct is an essential function of every position. All employees must be able to work with others beyond giving and receiving instructions. This includes getting along with co-workers, peers and management without exhibiting behavior extremes. Job functions may require personal leadership skills such as conflict resolution, negotiating, instructing, persuading, speaking with others as well as responding appropriately to job performance feedback from the supervisor. Additionally, the information contained in this job description has been designated to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of associates assigned to this position.
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Invoicing Specialist (TEMP)-5385
JOB DESCRIPTION OVERVIEW:
Primary responsibility for this position is to validate all locum invoices received from locum agencies and verify invoice accuracy to ensure invoices are processed timely.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Receives bi-weekly and monthly invoices from all locums tenens agencies;
- Reviews all locums invoices to ensure all supporting documentation is included to support the total bill rate on the invoice per contract terms;
- Verifies all rates align with contracted rates and initial confirmation letter;
- Validates hours worked against scheduling/timekeeping application(s);
- Monitors any overtime against scheduling/timekeeping application(s) to ensure accuracy of hours as well as RMD/FMD approval;
- Confirms all corresponding charges related to travel and expenses are accurate, reasonable and are within the T&E policy guidelines;
- Processes locum invoices for approvals and payment through AP;
- Contacts all agencies to inquire on outstanding items for invoices to be processed;
- Coordinates an instructional email with expectations for agency to submit supporting documentation for invoice to be processed;
- Prepares excel file reports for all rejected invoices;
- Creates and sends an excel file of all invoices entered and forwarded to accounting on a daily basis;
- Notifies accounting of any urgent invoices to be processed;
- Ensures all buy-out invoices are processed in a timely manner (30 days) along with appropriate approvals in place (TH leadership and agency in agreement);
- Assists with special projects and/or audits;
- Performs any and all other duties as needed that may be assigned by management.
QUALIFICATIONS / EXPERIENCE:
- College degree preferred and/or 3-years of experience using critical thinking and independent decision making; Uses proper judgment
- 5+ years of experience within a healthcare setting
- Possesses excellent communication skills and listening skills, and is extremely comfortable expressing ideas
- Excellent problem-solving and conflict resolution skills
- Proficiency in various computer applications, e. word processing, spreadsheet, e-mail, database management and presentation software
- Familiarity with technology and able to adapt to changes within technological updates, e. office equipment, cell phone use and software changes
- Ability to handle multiple tasks and deadlines with a sense of urgency
- Ability to handle confidential data
- Ability to adapt to change and redirect stressful situations
- Ability to motivate people and teams to produce a positive outcome
- Process improvement experience a plus
- Analytical skills
- Strong interpersonal skills required
Job Requirements:
PHYSICAL / ENVIRONMENTAL DEMANDS:
- Job performed in a well-lighted, modern office setting
- Ability to work a flexible schedule and after-hours as needed with access to appropriate technology
- Occasional travel by plane and/or car
- Occasional lifting/carrying (10 pounds or less)
- Occasional standing/bending
- Moderate to high stress level
- Prolonged sitting
- Prolonged computer/PC work
- Prolonged telephone use
This position may require manual dexterity and/or frequent use of the computer, telephone, 10-key, calculator, office machines (copier, scanner, and fax) and/or the ability to perform repetitive motions and/or meet production standards to comply with the essential functions. Also, may require physical and/or mental stamina to work overtime, additional hours beyond a regular schedule and/or more than five days per week.
DISCLAIMER:
Cooperative, positive, courteous and professional behavior and conduct is an essential function of every position. All employees must be able to work with others beyond giving and receiving instructions. This includes getting along with co-workers, peers and management without exhibiting behavior extremes. Job functions may require personal leadership skills such as conflict resolution, negotiating, instructing, persuading, speaking with others as well as responding appropriately to job performance feedback from the supervisor. Additionally, the information contained in this job description has been designated to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of associates assigned to this position.