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Executive Assistant - Onsite

TeamHealth Brentwood, TN (Onsite) Full-Time

JOB DESCRIPTION OVERVIEW:

The Executive Assistant position provides administrative and functional support to the Executive Suite and serves as a liaison between the executive leaders and other departments. The person selected for this position must demonstrate excellent communication, interpersonal, and organizational skills while handling confidential information.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Provides administrative support/assistance to Group, Senior, & Executive leadership as assigned, including, but not limited to, the following:
  • Performs word processing and transcription support, including letters, memos, and other correspondence, by preparing, drafting, writing, and editing related documents.
  • Serves as a contact point, including answering and receiving phone calls, sorting and directing incoming/outgoing correspondence, and interacting and communicating with other departments, business units, managers, officers, physicians, Medical Directors, and representatives from client hospitals.
  • Performs office and file management functions by coordinating and handling information.
  • Coordinates travel arrangements and accommodations with the TH Corp Travel Office.
  • Assists with maintaining the calendar and coordinating appointments, meetings, and conference calls.
  • Manages expense reports and timesheets.
  • Coordinates, arranges, and performs special projects or services as directed.
  • Coordinates the set-up of meeting rooms and catering needs as directed.
  • Provides telephone receptionist duties on a regularly scheduled basis.
  • Provide administrative support/assistance to Medical Directors at client hospitals as needed.
  • Serves as the administrative liaison to the Regional office, assisting with regional projects as needed.
  • Organizes and coordinates various company events, such as Employee Appreciation Day, holiday luncheons, Group town halls, etc. Orders holiday/special occasion gifts and posts monthly birthdays.
  • Update, maintain, and distribute the Region telephone directory.
  • Other duties as assigned.
  • Participates as a professional, responsible, cooperative administrative team member.

Job Requirements:

QUALIFICATIONS / EXPERIENCE:

  • Two years of college or equivalent education preferred.
  • Three (3) to five (5) years of related administrative experience, preferably in an executive management capacity;
  • Strong computer skills with intermediate skill level in Word, Excel, and PowerPoint (word processing, spreadsheet, tables, graphs), e-mail, and Internet research;
  • Excellent interpersonal skills; professional demeanor with the ability to interact with executive management;
  • Ability to handle multiple tasks and deadlines;
  • Ability to handle confidential information;
  • Ability to adapt to change;
  • Good problem-solving/decision-making skills;
  • Ability to work proactively
  • Ability to provide acknowledgment and follow up on tasks accordingly
  • Excellent communication skills (verbal and written, with emphasis on grammatical skills);
  • Excellent organizational and time management skills;
  • Ability to support multiple persons with minimal direction/supervision
  • Ability to work in a team-oriented environment.

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Job Snapshot

Employee Type

Full-Time

Location

Brentwood, TN (Onsite)

Job Type

Admin - Clerical

Experience

Not Specified

Date Posted

05/16/2025

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