Executive Assistant - Onsite
JOB DESCRIPTION OVERVIEW:
The Executive Assistant position provides administrative and functional support to the Executive Suite and serves as a liaison between the executive leaders and other departments. The person selected for this position must demonstrate excellent communication, interpersonal, and organizational skills while handling confidential information.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Provides administrative support/assistance to Group, Senior, & Executive leadership as assigned, including, but not limited to, the following:
- Performs word processing and transcription support, including letters, memos, and other correspondence, by preparing, drafting, writing, and editing related documents.
- Serves as a contact point, including answering and receiving phone calls, sorting and directing incoming/outgoing correspondence, and interacting and communicating with other departments, business units, managers, officers, physicians, Medical Directors, and representatives from client hospitals.
- Performs office and file management functions by coordinating and handling information.
- Coordinates travel arrangements and accommodations with the TH Corp Travel Office.
- Assists with maintaining the calendar and coordinating appointments, meetings, and conference calls.
- Manages expense reports and timesheets.
- Coordinates, arranges, and performs special projects or services as directed.
- Coordinates the set-up of meeting rooms and catering needs as directed.
- Provides telephone receptionist duties on a regularly scheduled basis.
- Provide administrative support/assistance to Medical Directors at client hospitals as needed.
- Serves as the administrative liaison to the Regional office, assisting with regional projects as needed.
- Organizes and coordinates various company events, such as Employee Appreciation Day, holiday luncheons, Group town halls, etc. Orders holiday/special occasion gifts and posts monthly birthdays.
- Update, maintain, and distribute the Region telephone directory.
- Other duties as assigned.
- Participates as a professional, responsible, cooperative administrative team member.
Job Requirements:
QUALIFICATIONS / EXPERIENCE:
- Two years of college or equivalent education preferred.
- Three (3) to five (5) years of related administrative experience, preferably in an executive management capacity;
- Strong computer skills with intermediate skill level in Word, Excel, and PowerPoint (word processing, spreadsheet, tables, graphs), e-mail, and Internet research;
- Excellent interpersonal skills; professional demeanor with the ability to interact with executive management;
- Ability to handle multiple tasks and deadlines;
- Ability to handle confidential information;
- Ability to adapt to change;
- Good problem-solving/decision-making skills;
- Ability to work proactively
- Ability to provide acknowledgment and follow up on tasks accordingly
- Excellent communication skills (verbal and written, with emphasis on grammatical skills);
- Excellent organizational and time management skills;
- Ability to support multiple persons with minimal direction/supervision
- Ability to work in a team-oriented environment.