Executive Assistant - Brentwood, TN

JOB DESCRIPTION OVERVIEW:

The Executive Assistant position provides administrative and functional support to the Executive Suite and serves as a liaison between the executive leaders and other departments. The person selected for this position must demonstrate excellent communication, interpersonal, and organizational skills while handling confidential information.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provides administrative support/assistance to Group, Senior, & Executive leadership as assigned, including, but not limited to, the following:
• Performs word processing and transcription support, including letters, memos, and other correspondence, by preparing, drafting, writing, and editing related documents.
• Serves as a contact point, including answering and receiving phone calls, sorting and directing incoming/outgoing correspondence, and interacting and communicating with other departments, business units, managers, officers, physicians, Medical Directors, and representatives from client hospitals.
• Performs office and file management functions by coordinating and handling information.
• Coordinates travel arrangements and accommodations with the TH Corp Travel Office.
• Assists with maintaining the calendar and coordinating appointments, meetings, and conference calls.
• Manages expense reports and timesheets.
• Coordinates, arranges, and performs special projects or services as directed.
• Coordinates the set-up of meeting rooms and catering needs as directed.
• Provides telephone receptionist duties on a regularly scheduled basis.
• Provide administrative support/assistance to Medical Directors at client hospitals as needed.
• Serves as the administrative liaison to the Regional office, assisting with regional projects as needed.
• Organizes and coordinates various company events, such as Employee Appreciation Day, holiday luncheons, Group town halls, etc. Orders holiday/special occasion gifts and posts monthly birthdays.
• Update, maintain, and distribute the Region telephone directory.
• Other duties as assigned.
• Participates as a professional, responsible, cooperative administrative team member.

Job Requirements: